Add and edit cell content

You can add content to table cells in several ways. You can type new content, copy and paste content from somewhere else, or let Pages complete patterns for you with autofill. You can always edit or clear a cell after you add content to it.

As you type, Pages shows a list of previous entries that you can choose from to speed up data entry. If you don’t want to see the autocomplete list, you can turn it off in Pages preferences.

Note: If you can’t add content to a table, make sure it’s unlocked. Click the Arrange tab at the top of the sidebar on the right, then click Unlock (if Unlock is dimmed, the table isn’t locked). If you don’t see a sidebar, or the sidebar doesn’t have an Arrange tab, select the table, then click Format button in the toolbar.

Edit cell content

Do any of the following:

If you don’t want to see the autocomplete list, you can turn it off in Pages preferences. Choose Pages > Preferences (from the Pages menu at the top of your screen), click General at the top of the window, then deselect “Show suggestions when editing table cells.”

Clear content from table cells

  1. Select the cells.

  2. Do one of the following:

    • Remove the content but preserve the cells’ data format, text style, and cell style: Press Delete.

    • Remove all data, formatting, and styling: Choose Edit > Clear All (from the Edit menu at the top of your screen).

Autofill cells

You can quickly fill cells, or a row or column, with the same data or a logical sequence of data—for example, a series of numbers, letters, or dates.

Do any of the following:

Autofilling doesn’t establish an ongoing relationship among cells in the group. After autofilling, you can change the cells independently of each other.

When you autofill cells, any formulas that refer to those cells are updated automatically to use the new value.

Turn autocomplete on or off

As you type in a cell, Pages can show a list of autocomplete suggestions. This list includes any text previously entered in that column, but not header or footer text. Autocomplete is on by default, but you can turn it off or on at any time.

  1. Choose Pages > Preferences (from the Pages menu at the top of your screen).

  2. Click General at the top of the preferences window.

  3. In the Editing section, select or deselect “Show suggestions when editing table cells.”

Show a table cell’s row and column

You can temporarily highlight a cell’s row and column in blue as you move the pointer over a table. In a large table, this can help you identify column and row references for specific cells.

See also
Format cells to display different types of data
Copy and move table cells
Fit text in a table cell
Add objects to table cells
Resize, move, or lock a table