Create and manage folders

The spreadsheet manager shows thumbnail images of all of the spreadsheets available on your device. You can group related spreadsheets into folders so they’re easy to find.

If you use iCloud Drive and you create folders in the spreadsheet manager, the folders also appear on your Mac when you open the Numbers folder in iCloud.

Create a folder

  1. In the spreadsheet manager, tap Edit.

  2. Do one of the following:

    • Create a folder with only two spreadsheets: Touch and hold one spreadsheet, then drag it on top of another.

    • Create a folder with more than two spreadsheets: Tap all but one of the spreadsheets you want in the folder, then drag them to the remaining spreadsheet.

  3. Tap the name field, type a new name, then tap Done on the keyboard.

  4. Tap Done in the toolbar, then tap anywhere outside of the folder to close it.

You can move other spreadsheets to the folder whenever you want.

Rename a folder

  1. In the spreadsheet manager, tap the folder name and delete it.

    To quickly delete the current name, tap the “x” in the text field.

  2. Type a new name, then tap Done.

Delete a folder

You can’t directly delete a folder. Instead, you empty its content, then the folder automatically disappears.

  1. In the spreadsheet manager tap the folder, then tap Edit.

  2. When the spreadsheets begin to jiggle, empty the folder by doing any of the following:

    • Move spreadsheets to another location: Tap the ones you want to move, then drag them to another location.

      If the folder contains other spreadsheets to move or delete, tap it again. If no spreadsheets remain in the folder, tap Done.

    • Delete spreadsheets. Tap the ones you want to delete, tap Trash button, then tap Delete.

      If the folder contains other spreadsheets to move or delete, tap Edit again, then move or delete them.

When you move or delete the last spreadsheet in the folder, the folder disappears.