Share and add people to notes

If you use upgraded iCloud notes on macOS Sierra v10.12, you can collaborate with others by adding people to a note. Anyone you add to a note receives a link to open the note in the Notes app or on iCloud.com. As you and your participants edit the note, everyone sees the changes. Changes to the note are saved in iCloud, so everyone with access to the note sees the latest version whenever they open it.

Open Notes for me

Note: If you share a note by clicking the Share button , you can only send a static copy of the note—recipients can’t make changes to the note or see an updated version of the note unless you share it with them again. For more information, see Share a note through other apps.

Add people to a note

To collaborate on a note, add people to it.

  1. Click the note you want to add people to.

    Note: You can’t add people to a locked note.

  2. Click the People button in the toolbar.

  3. Select a method for sending the link to the note.

    Choose how to send the invitation to add people to a note
  4. If you selected a method other than Mail or Messages, add recipients by doing one of the following:

    • Type a name, email address, or phone number for each recipient.

    • Click the Add button to select someone from Contacts.

  5. Click Share.

    If you’re adding people using Mail or Messages, enter the recipients after you click Share, then click Send.

The name of a note that has people added to it with the People icon to the left of it

When a person has been invited, but has not accepted, “Invited” appears under the person’s name.

Manage a shared note

If you’re the owner of the note, you can invite more people to collaborate, stop sharing the note, or remove a participant. If you’re a participant, you can remove yourself from the note.

To manage a shared note, click the People button in the toolbar, then do any of the following:

Collaborate on a shared note

  1. To open the note, do one of the following:

    • If you added people to the note: Select the note in the Notes app or on iCloud.com.

    • If you were added to the note by someone else: Click the link you received, then click Open.

    Note: For security, you can open the note only if the email address or phone number used to send you the invitation is associated with your Apple ID. If it isn’t, you’re asked to add it. See Verify your email address or phone number to open a shared item.

    Once you open the note, it remains in your list of notes.

  2. Edit the note.

    All participants can see the changes you and others make. If you don’t have a note open and someone makes a change to it, a small yellow dot appears to the left of the note in the notes list. However, you aren’t notified of who made what change.

SEE ALSOCustomize toolbars