You can send a copy of a presentation that recipients can open and modify however they want on their own computers and devices. Their changes don’t affect the original presentation or any other copies of the presentation.
If recipients of the presentation use different software than you, you can choose another format for the copy you’re sending. For example, you can send a copy as a PDF, a Microsoft PowerPoint presentation (with a .pptx and .ppt filename extension), and more.
You can restrict access to a copy by adding a password to it. To prevent anyone else from modifying the copy, you can lock the presentation.
With the presentation open, choose Share > Send a Copy (from the menu at the top of the screen), then choose an option.
Click a format, then specify settings:
Keynote: To restrict access to the copy, select the “Require password to open” checkbox, then enter the requested information.
PDF: Choose an image quality—the higher the image quality, the larger the file size of the exported copy. To restrict access to the copy, select the “Require password to open” checkbox, then enter the requested information.
Each slide appears on its own page of the PDF. To have each build print on its own page, in the same order it appears in the presentation, select “Print each stage of builds.”
PowerPoint: To restrict access to the copy, select the “Require password to open” checkbox, then enter the requested information. If the file needs to be compatible with an older version of PowerPoint (1997-2003), click Advanced Options, then choose .ppt from the pop-up menu.
QuickTime: If your presentation includes a recorded narration, click the Playback pop-up menu, then choose Slideshow Recording. All other presentations are set to be self-playing and advance through the slides or builds based on the time intervals you enter. Builds and transitions that are already set to advance following another build or transition aren’t affected by these time intervals.
Click the Format pop-up menu, then choose a format. To set a custom format, click Custom at the bottom of the menu.
Note: If you set a password, it protects only the copy, not the original file. If the original file already has a password, it applies to the copy as well.
Click Next, then provide the requested information (an email address if you’re sending an email, for example).
If you aren’t signed in to your account for the method you chose, you’re asked to sign in before continuing. For AirDrop, the presentation is sent when the recipient accepts it.