Add and edit cell content

You can add content to a table in several ways. You can type new content directly into cells, copy and paste content into cells from somewhere else, or let Keynote complete patterns for you with autofill. You can always edit or clear a cell after you add content to it.

Note: If you can’t add content to a table, make sure it’s unlocked. Click the Arrange tab at the top of the sidebar on the right, then click Unlock (if Unlock is dimmed, the table isn’t locked). If you don’t see a sidebar, or the sidebar doesn’t have an Arrange tab, select the table, then click Format button in the toolbar.

Edit cell content

Clear content from table cells

  1. Select the cells.

  2. Do one of the following:

    • Remove the content but preserve the cells’ data format, text style, and cell style: Press Delete on your keyboard.

    • Remove all data, formatting, and styling: Choose Edit > Clear All (from the Edit menu at the top of your screen).

Autofill cells

You can quickly fill cells, or a row or column, with the same data or a logical sequence of data—for example, a series of numbers, letters, or dates.

Autofilling doesn’t set up an ongoing relationship among cells in the group. After autofilling, you can change the cells independently of each other.

When you autofill cells, any formulas that refer to those cells are updated automatically to use the new value.

Show a cell’s row and column

You can temporarily highlight a cell’s row and column in blue as you move the pointer over a table. In a large table, this can help you identify column and row references for specific cells.

See also
Format cells to display different types of data
Copy and move table cells
Fit text in a cell
Resize, move, or lock a table