Track changes

In a word-processing document , you can track changes to body text (but not to text in text boxes or tables). Changed text appears in a different color from the surrounding text, and change bars appear in the margin. You can choose to show or hide tracked changes.

To review, approve, and reject changes, you can use the review toolbar and the Comments & Changes sidebar.

The Pages toolbar with change tracking turned on and the review toolbar below the Pages toolbar.

Note: If the document is shared on iCloud and you turn on change tracking, only people using Pages on a Mac or iOS device can edit the document. People who don’t have the Pages app and are using Pages for iCloud to collaborate can only view the document.

Turn change tracking on or off

Do any of the following:

View or hide tracked changes in the document

Accept or reject changes

  1. To be sure all changes are visible, click the Change tracking menu button in the review toolbar, then set the change tracking view to Markup.

  2. Do any of the following:

    • For a specific change: Move the pointer over the marked text, then click Accept or Reject.

      Deleted text with an open comment and Accept, Reject, and navigation arrows. The tracked change shows author name and date.

      In the Comments & Changes sidebar, you can accept or reject a change.

    • For all changes in a range of text: Select the text, then click Accept or Reject in the review toolbar.

      All tracked changes within the range are accepted or rejected at once.

    • For all text in the document: Click the Change tracking menu button in the review toolbar, then choose Accept All Changes or Reject All Changes.

      If you reject all changes, the text reverts to the state of the document before you started tracking.

Review changes in the Comments & Changes sidebar

You can review and edit changes in the Comments & Changes sidebar on the left side of the Pages window.

To widen or narrow the sidebar, drag its right edge.

To change the size of the text in the sidebar and in comments, choose Pages > Preferences (from the Pages menu at the top of your screen), then click General at the top of the window. Click the Text Size pop-up menu, then choose a size.

See alsoSet author name and comment colorAdd and manage commentsInvite others to collaborate