Use a keyboard shortcut to apply a style

You can assign a shortcut key (F1—F8) to a paragraph, character, or list style, and then use the shortcut keys on your keyboard to apply a style to your text.

Note: To use shortcut keys on a portable computer, press Fn with the shortcut key.

Assign a shortcut to a style

  1. Click any text in the document.

  2. Click the paragraph style name at the top of the sidebar on the right.

    If you don’t see a sidebar, or the sidebar doesn’t have text controls, click Format button in the toolbar. If the text is in a text box, table, or shape, first click the Text tab at the top of the sidebar to see paragraph styles.

  3. Do one of the following:

    • For a paragraph style: Click the paragraph style name at the top of the sidebar, move the pointer over the name of the style you want to assign a shortcut to, then click the arrow that appears.

    • For a character style: Click the Character Styles pop-up menu, move the pointer over the name of the style you want to assign a shortcut to, then click the arrow that appears.

      The Character Styles pop-up menu

    • For a list style: Click the Bullets & Lists pop-up menu, move the pointer over the name of the style you want to assign a shortcut to, then click the arrow that appears.

      The List Styles menu with a submenu of options for Redefine from Selection, Clear Override, Rename Style, Delete Style, and Shortcut

  4. Choose Shortcut, then choose a key.

    Now, the shortcut key appears next to the style name in the menu for easy reference.

To remove a shortcut key assignment, follow the steps above, then choose None from the Shortcut menu.

See also
Paragraph styles overview
Apply a paragraph style