Send a copy of a document

You can send a copy of a document that recipients can open and modify however they want on their own computers and devices. Their changes don’t affect the original document or any other copies of the document.

If recipients of the document use different software than you, you can choose another format for the copy you’re sending. For example, you can send a copy as a PDF, as a Microsoft Word document (.docx or .doc), or as an ePub that recipients can open in iBooks.

Send a copy

If you want to restrict access to the copy, you can add a password. To prevent anyone else from modifying it, you can lock it.

Click in the toolbar (or if the document is shared with others on iCloud), choose Send a Copy, then choose a method (Mail, Messages, or AirDrop).
Choose a document format, then specify settings for the format.
Some file types offer choices for image quality, format options, or passwords.
Click Next.
Provide any requested information (an email address if you’re sending an email, for example).
If you aren’t signed in to your account for the method you chose, you’re asked to sign in before continuing. For AirDrop, the recipient must accept your document before the document is sent.