In a word processing document, you can create an outline of topics and subtopics that’s easy to organize and view in different ways. If you already have a word processing document you want to turn into an outline, just click Outline in the toolbar. Or choose an outline template from the Template Chooser.
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In a word processing document, click Outline in the toolbar or choose View > Show Document Outline, and then begin typing.
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Press Return to add a new outline topic.
If a topic’s text is too lengthy, click the truncation button in the format bar to display only the first line.
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Press Tab to add a subtopic. Press Return to add another subtopic.
Indent subtopics up to nine levels by pressing Tab or clicking the Promote and Demote buttons in the format bar.
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Add inline images, tables, and movies to outline topics and subtopics. To display an image or movie at a smaller size, choose Thumbnail from the pop-up menu in the format bar.
When images, tables, and movies are full size, they are editable.
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Double-click an Outline control to expand or collapse all the subtopics of a topic at that level.
Choose how many levels of your outline are displayed using the Levels pop-up menu in the format bar.
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Click an Outline control and drag it to rearrange topics and subtopics.
Drag Outline controls up or down to reorder topics within the same outline level.
Drag Outline controls left or right to promote or demote topics or subtopics to a different outline level.
When you move a topic, all of its subtopics move with it.
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To exit outline mode, click Outline in the toolbar or choose View > Hide Document Outline.
For information about saving your document in outline mode, see Saving a Document in Outline Mode.
The Outline controls don’t appear on printed documents. To add numbers or bullets to your outline, click the Styles drawer button in the format bar, and select one of the List style options.