It’s a good idea to save your document often as you work. After you save your document for the first time, you can press Command-S to resave as you edit your document.

If you’re using OS X Lion (v10.7) or later, Pages automatically saves your document while you work, so you don’t have to worry about losing changes you made to your document if the application closes unexpectedly. But when you press Command-S, a “snapshot” of the document’s current state is archived. You can return to this archived version of the document if you want to restore an image, setting, or text that you used previously and have since changed or deleted.

If you’re using OS X Lion or later, you can save your document to iCloud through the iCloud website. And if you’re using OS X Mountain Lion (v10.8) or later, you can save your document directly to iCloud from within Pages.

To save a document for the first time:

  1. Choose File > Save, or press Command-S.

  2. In the Save As field, type a name for the document.

  3. Choose the folder where you want to save the document from the Where pop-up menu.

    If the location you want isn’t visible in the Where pop-up menu, click the disclosure triangle to the right of the Save As field, and then navigate to the location you want to save the document.

    If you don’t see the Where pop-up menu, navigate to the location where you want to save the document.

  4. If you want the document to be opened using Pages in iWork ’08, select “Save copy as,” and then choose iWork ’08 from the pop-up menu. Or if you want the document to be opened using Microsoft Word, select “Save copy as,” and then choose Word Document from the pop-up menu.

    If the document you want to save as a previous iWork version is password-protected, its password protection is removed.

  5. If you want the document to display a Quick Look in the Finder in Mac OS X v10.5 or later, select “Include preview in document.”

  6. If you or someone else will open the document on another computer, click Advanced Options and consider the following:

    • Copy audio and movies into document:  
      Selecting this checkbox saves audio and video files with the document so the files play if the document is opened on another computer. You might want to deselect this checkbox so that the file size will be smaller, but media files won’t play on another computer unless you transfer them as well.
    • Copy template images into document:  
      If you don’t select this option and you open the document on a computer that doesn’t have the same template installed (if you created your own template, for example), the document might look different.

  7. Click Save.

To archive a version of a document in OS X Lion (v10.7) or OS X Mountain Lion (v10.8):

Choose File > Save (in Mountain Lion) or File > “Save a Version” (in Lion), or press Command-S.

Archived versions can only be created if you’re using OS X Lion or later. To learn about restoring archived document versions, see Finding an Archived Version of a Document.

To save your document from Pages to iCloud in OS X Mountain Lion:

  1. With the document open, hold the pointer over the document’s title in the toolbar, until a downward pointing arrow appears on the right side of the title.

  2. Click the arrow, choose “Move to iCloud,” and then click Move Document.

    The document is moved from its previous location on your hard disk and saved to iCloud, but you can still open and edit it, even when you’re not connected to the Internet. If you want to save an additional copy of the document in another location on your hard disk, first duplicate the document, and then move one of the copies to iCloud. To learn more about using iCloud, see Storing Your Documents in iCloud.

In general, you can save Pages documents only to computers and servers that use OS X. Pages is not compatible with Windows servers running Services for Macintosh. If you must use a Windows computer, try using AFP server software available for Windows to do so.

To learn about
Go to

Exporting your document in other file formats (including Microsoft Word, rich text format, plain text, and PDF)

Exporting Pages Documents to Other File Formats

Sharing your document in iCloud or with Mail

Storing Your Documents in iCloud

Emailing Your Pages Document

Undoing changes made to your document

Undoing Changes

Using your own document layout and saving it as a template

Saving a Document as a Template

Duplicating your document

Saving a Copy of a Document

Setting your preferences to save backup versions of your document

Saving a Backup Version of a Document Automatically

Opening your document in outline mode

Saving a Document in Outline Mode

Closing your document without quitting Pages

Closing a Document Without Quitting Pages

Viewing word count and other document statistics

Viewing Document Information
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