Track changes

In a word-processing document, you can track changes to body text (but not to text in text boxes or tables). Changed text appears in a different color from the surrounding text, and change bars appear in the margin. You can choose to show or hide tracked changes.

You can review tracked changes and accept or reject them individually or all together.

Note: If the document is shared on iCloud and you turn on change tracking, only people using Pages on a Mac or iOS device can edit the document. People who don’t have the Pages app and are using Pages for iCloud to collaborate can only view the document.

Track changes to text

If you need to make changes that you don’t want to be tracked, you can pause change tracking, make changes, and then turn it back on. Tap the More button, tap Change Tracking, then tap Pause.

Note: If the document is shared on iCloud and you turn on change tracking, people using Pages for iCloud can only view the document.

View or hide tracked changes

  1. Tap the More button, then tap Change Tracking.

  2. With Tracking turned on, tap the View option you want:

    • Markup: Displays deleted text with a strikethrough and new text in a different color from the surrounding text.

    • Markup Without Deletions: Displays only the new text in a different color from the surrounding text. Deleted text is hidden.

    • Final: Displays new text in the same color as the surrounding text and hides deleted text. Pages continues to track changes, so if you change to a different view, you can see them.

Accept or reject changes

  1. To be sure all changes are visible, tap the More button, tap Change Tracking, then tap Markup.

  2. Do any of the following:

    • Tap an instance of marked text, then tap Accept or Reject.

    • Select a range of text, then tap Accept or Reject.

      All tracked changes within the range are accepted or rejected at once.

    • Turn off change tracking. A dialog asks if you want to accept or reject all changes.

      If you reject all changes, the text reverts to the state of the document before you started tracking.

See Add and manage comments to learn how to change the author name.