Send a copy of a spreadsheet

You can send a copy of a spreadsheet that recipients can open and modify however they want on their own computers and devices. Their changes don’t affect the original spreadsheet or any other copies of the spreadsheet.

If recipients of the spreadsheet use different software from you, you can choose another format for the copy you’re sending. For example, you can send a copy as a PDF, as a Microsoft Excel spreadsheet (.xlsx and .xls), or in CSV format.

Send a copy

If you want to restrict access to the copy or prevent recipients from modifying it, first protect it with a password.

Do one of the following:
- If the spreadsheet is open: Tap , then tap Send a Copy.
- If the spreadsheet is closed: Tap , tap Send a Copy, then tap the spreadsheet.
Tap a format (Numbers, PDF, Excel, or CSV).
If you’re not sure whether your recipient has Numbers or Excel, choose PDF. Recipients can open and read a PDF but not make changes to it.
Tap an option for sending:
- AirDrop: Tap AirDrop, then tap a recipient. The recipient must accept your spreadsheet before it’s sent. For WebDAV, you’re asked to sign in to the server if you’re not already connected.
- Mail, Messages, or another service: Tap an option. Tap More to add another service to the options. You set up third-party services in Settings on your device’s Home screen.
- iCloud Drive or a third-party file provider: Tap “Send to.” If the location you want is open, tap a folder, then tap “Export to this location.” To choose a different location, tap Locations, tap a service in the menu (you may need to turn it on), then tap the “Move to” button to confirm. If you don’t see a service or provider in the menu, make sure it’s installed on your device.
- Upload to a computer, server, or third-party file provider: Tap iTunes, WebDAV, or More (to add a third-party service).
Provide any requested information (an email address if you’re sending an email, for example) send or post the copy.