Add and rearrange rows and columns

There are three types of rows and columns in a table:

A table showing header, body, and footer rows and columns, and handles for adding or deleting rows or columns

Add or remove rows and columns

  1. Tap the table.

  2. Do any of the following:

    • Add or delete a row or column at the edge of the table: Tap Row handle at the bottom or Column handle at the top of the table. (Drag the control to add or delete more than one row or column.) You can delete a row or column only if all of its cells are empty.

    • Insert or delete a row or column within the table: Tap the row number or column letter, then tap Insert or Delete.

Add, remove, or freeze header rows and columns

Adding header rows, header columns, or footer rows converts existing rows or columns into headers or footers. For example, if you have data in the first row of a table and you add a header row, the first row is converted to a header row that contains the same data.

You can freeze header rows or columns so they’re always visible as you scroll the spreadsheet.

  1. Tap the table, tap Format button, then tap Headers.

  2. Do any of the following:

    • Add or delete headers and footers: Tap Add button or Remove button next to a header or footer category.

    • Freeze header rows or columns: Turn Freeze Rows or Freeze Columns on or off.

Move rows and columns within a table

  1. Select one or more rows or columns.

  2. Do any of the following:

    • Move rows: After selecting the rows, touch and hold the row numbers until the rows appear to rise off the table, then drag them above or below another row.

    • Move columns: After selecting the columns, touch and hold the column letters until the columns appear to rise off the table, then drag them to the right or left of another column.

Tip: If you drag rows or columns outside of an existing table, you create a new table with them.

Transpose rows and columns

You can transpose the rows and columns in a table to switch them—Row 1 becomes Column A (the contents of row 1 move into column A) and vice versa, Row 2 becomes Column B, and so on.

  1. Tap the table.

  2. Tap Table handle in the top-left corner of the table, then tap Transpose.

These are the results of transposing:

Note: To undo the transposing and revert all the changes, select the table and transpose it again.

Show or hide rows and columns

Hiding rows or columns is useful if, for example, you need to use their data for formulas, but you don’t want the data to be visible.

When you sort columns, the hidden cells are also sorted.

  1. Tap the table.

  2. Tap the number or letter for the row or column you want to hide, then tap Hide.

To show hidden rows or columns, tap a row number or column letter adjacent to the hidden ones, then tap Unhide Rows or Unhide Columns.

Display filtered rows

If you import a Numbers or Microsoft Excel spreadsheet with filtering turned on, some rows in your table may be hidden (or filtered). To display rows that are filtered out, you must turn off filtering.

  1. Tap the table, then tap Table handle in the top-left corner.

  2. Tap Turn Filters Off.

To reapply the filtering criteria, tap Turn Filters On. You can’t add or edit filtering criteria on your iOS device.

See also
Calculate values using data in table cells
Add and edit cell content
Format cells to display different types of data