Send a copy of a spreadsheet

You can send a copy of a spreadsheet that recipients can open and modify however they want on their own computers and devices. Their changes don’t affect the original spreadsheet or any other copies of the spreadsheet.

If recipients of the spreadsheet use different software from you, you can choose another format for the copy you’re sending. For example, you can send a copy as a PDF, as a Microsoft Excel spreadsheet (.xlsx and .xls), or in CSV format.

Send a copy

If you want to restrict access to the copy, first protect the spreadsheet with a password.

Do one of the following:
- If the spreadsheet is open: Tap , then tap Send a Copy.
- If the spreadsheet is closed: Tap , tap Send a Copy, then tap the spreadsheet.
Tap a format (Numbers, PDF, Excel, or CSV).
If you’re not sure whether your recipient has Numbers or Excel, choose PDF. Recipients can open and read a PDF but not make changes to it.
Tap an option for sending:
- AirDrop: Tap a recipient. The recipient must accept your spreadsheet before it’s sent.
- Mail, Messages, or another service: Tap More to add another service to the options. You set up other services in Settings, accessible from your device’s Home screen.
- iCloud Drive or another file provider: Tap “Send to.” If the location you want is open, tap a folder, then tap “Export to this location.” To choose a different location, tap Locations, tap a service in the menu (you may need to turn the service on), then tap the “Move to” button to confirm. If you don’t see a service or provider in the menu, make sure it’s installed on your device.
- Upload to a computer, server, or file provider: Tap iTunes, WebDAV, or More (to add a third-party service).
Provide the requested information (an email address if you’re sending an email, for example) then send or post the copy.