Print a spreadsheet

You can print a Numbers spreadsheet from a printer you set up to work with your iOS device. To learn about setting up a printer, see the instructions in the user guide for your device, or learn more about using AirPrint on the Apple Support site.

These instructions assume that your printer is already set up to work with your device.

You can also specify a default printer, paper size, and orientation for the spreadsheet in Numbers.

Print a spreadsheet

  1. Tap Tools button, then tap Print.

  2. Specify print options:

    • By default, Numbers scales your content so that it fits the width of one page. To display content across multiple pages, drag the slider at the bottom of the screen to adjust the scale (this turns off automatic scaling). To turn automatic scaling back on, tap Auto Fit. If you open a spreadsheet from Numbers ’09, Auto Fit isn’t on by default.

    • Tap Portrait or Landscape to set the orientation.

  3. To show page numbers, repeat headers on each page, change the paper size, or choose whether to print the entire spreadsheet or only the current sheet, tap Print options button and turn on the options you want.

    iPad Numbers Print Preview

    • When Page Numbers is turned on, sheets are numbered top to bottom, then left to right.

    • When Print Only This Sheet is turned on, only the selected sheet is printed. To print the entire spreadsheet, tap to turn off Print Only This Sheet.

  4. Tap Print options button again when you’re finished.

  5. Tap Print at the bottom of the screen, then if no printer is selected, tap Select Printer.

    Your device automatically searches for any nearby AirPrint printers.

  6. Use the controls to make any adjustments to the print settings, then tap Print at the top of Printer Options.

  7. Tap Done at the top of the screen to close Print view and return to the spreadsheet

To cancel printing at any time, tap Done in the toolbar.