Add content to table cells

When you double-tap a table cell, the keyboard appears. Buttons on the keyboard let you switch between keyboards (letters, numbers, or symbols) to enter the type of data you want. You can also copy and paste content from somewhere else. No matter what you do, you can always edit or clear a cell after you’ve added content.

Edit cell content

If a table cell is empty, tap or double-tap it so that you see the insertion point and the keyboard, then start typing.

If you want to type numbers and the alphabetic keyboard is showing, tap . If you want to type letters and the numeric keyboard is showing, tap .

To edit a cell that already has content, do any of the following:

Edit content: Tap or double-tap the cell to make the insertion point appear. To move the insertion point, press a finger on the text until the magnifying glass appears, then drag to place the insertion point where you want to type.
Replace specific text: Select the text, then type. The selected text is overwritten.
Paste copied content: Tap the selected cell, then tap Paste.

Select cells

Select a cell: Tap it.
Select a range of cells: Tap a cell, then drag a selection handle (a blue dot) to encompass the range of cells you want to select.
If you don’t see the selection handles, tap to close the keyboard.
Select a cell to edit its contents: Double-tap the cell.

Clear content from table cells

Select cells, then tap Delete.

Copy and paste cells

When you copy a cell, or move a cell’s data to a new location in the table, all of the cell’s properties are also copied, including its data format, fill, border, and comments.

Select the cells you want to copy or move, then do one of the following:
- Paste and overwrite existing content: Tap Copy, select the top-left cell where you want to paste the data, then tap Paste.
  If your data range contains formulas, tap Paste Formulas or Paste Value Only. The data overwrites any existing data.
- Paste outside of an existing table: Tap near the edge of the slide, then tap Paste. A new table is created with the pasted cells.
- Move the data: Touch and hold the selection until it appears to lift, then drag it to another location in the table. Any existing data is replaced by the new data.

Highlight a cell’s row and column

You can temporarily highlight a cell’s row and column in blue as you move the pointer over a table. In a large table, this can help you identify column and row references for specific cells.

Press the Option key while you move the pointer over a cell.